JOB DESCRIPTION

This is advanced secretarial work in connection with the operation of an operating unit of the County government.  Secretarial duties require considerable independence and knowledge of the overall operations and functions of the unit to which the employee is assigned.

WORKING CONDITIONS

All work is performed inside an office. Must be able to pass a pre-employment physical that screens for acceptable eyesight and hearing (with or without correction), the ability to sit for extended periods, and manual dexterity needed to operate job related machinery.

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position. 

Essential Functions

• Performs advanced secretarial and clerical work
• Answers telephone and personal requests for information
• Take care of routine matters personally on the basis of knowledge of the details of the request
• Writes routine correspondence, type letters, minutes and reports
• Expert typing skills and strong organizational skills are a necessary part of this position
• Attends required meetings and takes minutes
• Prepares agendas, keeps calendars and makes appointments for supervisor
• Maintains files, logbooks, personnel records, purchase order records, worker’s compensation records, fleet, property and equipment, and               general liability insurance records, and other office records
• Assists the general public and employees with questions
• Prepare routine reports, legal ads and notices for newspapers
• Operates computer with multiple software programs for the input and retrieval of data and routine correspondence, typewriter, copy machine,         adding machine, FAX machine, postage machine, etc.
• The public and other employees are both direct beneficiaries of the services provided by this position, direct service to the general public in              person and by telephone
• Required to work during a local declared state of emergency

Training and Experience

Minimum Experience: High school graduate or GED, two years’ experience in responsible secretarial work and one year experience in customer service and personnel work; or an equivalent combination of training and experience.

SALARY: $ 18.03 per hour plus benefits

DEADLINE FOR RECEIVING APPLICATIONS: 10/20/2026

Each applicant is required to submit a complete County Application for Employment. Applications are available on-line www.columbiacountyfla.com/Jobs.asp . Successful applicants must be able to pass a pre-employment medical exam, criminal history background check, driver’s license check and drug screening. Applications can be emailed to: hr@columbiacountyfla.com or by mail, FedEx, or UPS to:

HUMAN RESOURCES OFFICE

COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS

POST OFFICE BOX 1529

LAKE CITY, FLORIDA 32056-1529

(386) 758-3351; TDD (386) 758-2139

An AA/EEO/ADA/VP Employer

Knowledge, Skills and Abilities

• Strong organizational skills
• Ability to communicate clearly and concisely both orally and in writing
• Ability to prioritize and analyze data
• Ability to meet multiple deadlines
• Willingness to cross-train within the department
• Ability to maintain confidential information
• Ability to prepare information quickly from dictation, notes, or other types of communication
• Ability to receive the public with poise, tact, patience, and courtesy
• Ability to perform duties under stressful conditions created by the various personalities of the public
• Ability to take a teamwork approach to the job by cooperating with others, offering to help others when needed, and considering larger                     organization or team goals rather than individual concerns
• Ability to build a constructive team spirit where team members are committed to the goals and objectives of the team